Document Verification Coordinator – Job Description

As a company with a reputation built on being “Only the Finest” quality assurance and food safety is a priority in our manufacturing operations. The Document Verification Coordinator is responsible for ensuring that documents used at the site are handled according to the organizations’ corporate policies, and industry best practices.

Reports to: Food Safety and Quality Assurance Manager

Individual Competencies:

• Detail oriented
• Ability to manage multiple project/initiatives at one time
• Leads by example
• Champion for food safety & quality
• Collaboration with other departments and people
• Clear written and verbal communications
• Drives for timely results

Responsibilities:

• Responsible for the document control program and is the site’s custodian of Food Safety and Quality documents.

• Ensures correct versions of documents are used on site. Retrieves old versions after updates and replaces with current versions.

• Responsible for issuing document control numbers, and providing appropriate templates for new documents.

• Supports with review of food safety and quality documentation for completeness.

• Responsible for maintaining current signed hard copies and electronic copies, and retention of obsolete copies for historical reference according to Russell Stover’s document retention policy

• Ensures site documentation log, including distribution list, is up to date. Assists with new hire training on how to assess and use relevant documents.

• Recommends changes to existing documents to align with changes in process and best practice.

• Supports site’s food safety and quality assurance program by reviewing records and sharing key trends, such as holds, foreign material, sanitation and complaints data, with team members as needed.

Qualifications:

• The ideal candidate has a first degree in the sciences or arts, experience in consumer goods, and/or minimum of two (2) years’ experience with document control processes


Employment by Russell Stover Chocolates is contingent upon I-9 Employment Eligibility Verification, passing the urinalysis drug screen, education verification, and satisfactory reference and background checks.

Russell Stover Chocolates is an EOE/MINORITY/FEMALE/VET/DISABLED/ employer. Principals only please.